Trinity Hall – Event Request Form

To be completed and returned to the Accommodation Office, Trinity Hall at least 5 working days prior to the date of the event, or 8 working days were a third party is involved in the event or activity.

Name of organiser/host. _____________________________________________________________________

Room No.  ____________________    Student No. _____________________________________

Contact/Mobile No. ____________________    Email Address. ___________________________________

Reason for Party/Event (please give details of activities being undertaken if relevant) _________________

________________________________________________________________________________________

________________________________________________________________________________________

How many people will be attending? ________         How many are Trinity Hall residents? ________________

Date of event ______________     Time event will commence ___________    End time__________________

Requested Venue _______________________  Will there be music, if so, what form will it take ___________

The Mezzanine (this is a dry facility) / Sports Hall / Canteen / TV Lounge or Blue Room may be requested depending on the purpose of the event. All activities must normally end by 10.45pm (unless agreed otherwise) and should not disturb residents or neighbours with excessive loud music/noise. When using the Blue Room the table tennis table should be collapsed and be removed to the games area for the duration of the function, and returned to its location as part of the cleaning of the area after the event. If any damage occurs to the table, the organiser of the function will be held liable for the full replacement/repair cost which could be up to the amount of €450

What alcohol will be consumed_______ ______  What type of food is going to be consumed? __ __  hot / cold __

If so, who is preparing / providing the food?  ______________________________________________________

Please note the College Policy in relation to alcohol consumption at events and the College Policy in relation to serving of food & beverages at events.

Cleaning materials can be made available from Reception during office hours upon request (Mon to Friday before 4pm). The area used is to be thoroughly cleaned after the event – or with the prior agreement of the Accommodaiton Officer or Operation Manager by 12 noon the following day. A variety of bins will be provided for usage in line with the Hall recycling policy. The RSA Security and Housekeeping Staff will be notified about an event and will check the condition of the venue before and afterwards.

Who is undertaking to clean the area after the event _____________ Contact/Mobile no. ______________

Please note, by signing this document, you accept full responsibility for any breakages that may occur or be discovered after the event, and their replacement. Please be aware that you are responsible for the good behaviour of all present at the event. Alcohol is not to be consumed without prior agreement from the Warden and in line with the College alcohol policy para 3.3  'non alcoholic drink and food should be served at events at which alcohol is provided. '

Signed    ___________________________ Date _____________________